We average between 6-12 weddings or events each year.
How many weddings do you do each year?
What's the order you like to book vendors?
We prefer to book all of your core vendors first. This means your venue, catering, photography/video, and entertainment. Once these are marked off the list we can move on to the cake, rentals and more fun items like decor, flowers and stationery.
Once we have a better idea on your expectation and vision, we use our years of experience and knowledge of current vendor pricing to put a dollar figure to each budget item. Every event is different – meaning what is important to you may not be as important to another couple. We adjust accordingly and create a master budget to help you understand where your money is best spent.
How do you estimate & work with our budget?
How many vendors do recommend in each category?
Most often we refer 2-3 vendors per category. Sometimes we're working in an area that doesn't have a wide variety of experienced and qualified suppliers, in those cases you may only get 1-2 suggestions.
Do we have to use specific vendors, or can we choose our own?
We have a preferred vendor list that we work off of however we are absolutely open to constantly finding new That being said, if you have your heart set on a certain vendor, we require each vendor be licensed and insured with a legal business name and a contract with your name on it.
What's the design process like?
We want to really get to know you and your style. Once we have a clear vision of how you like to entertain and interact with your guests we begin our design process. We present to you a detailed look at how your event experience will be. We love to do this in-person with fresh flowers, linens and so on. As we walk-though the venue we discuss how you and your guests will see things and how everything will be setup. When we've discussed and after you approve the design, we get to work making it all happen.
Most often your event will require some type of rental items. Whether it be tents, tables and chairs or china, linens and glassware—or all of the above. We handle all of the aspects from quantity, setup/breakdown/delivery, etc
How do rentals work?
You'll soon find that meeting with vendors is much like the job interview process. You are employing them to do a job, and not just any job, but one that can make or break your wedding day experience. We think these meetings are incredibly important! We guide you though all of the core questions and make sure you understand what exactly your contracting from each supplier. It's vital that you have an honest working relationship with each vendor and that contracts are signed by both parties, this protects both parties.
What can we expect at vendor consultations?
What meetings you will attend?
We're here to guide you through the entire planning process. The majority of our clients live out of state, or we're handling an out of country destination wedding and this involves lots of special care. Therefore we typically handle all one-on-one meetings and keep your in-person meeting time to a minimum, as we understand how valuable your time is. Essentially we attend all meetings.
That's a great question! Primarily we ask that you be open and honest when it comes to your event, especially when discussing the overall budget. We also ask that you maintain regular communication. Mutual respect is a must in our book! Other than that, we'll gladly guide you along the entire planning process.
What do you expect of me, the client?
Every event is different, and the logistics are organized at different paces. As soon as we have a date set and event start time we begin the timeline. You can find this in your client portal.
When will we receive a timeline?
Lúnasa Events will handle much of your event needs, but often you will have other vendor contracts that come into play. Each of these contracts will be in your name and list your event specifics. We act as a facilitator between you and the selected vendor. Each business you work with will have it's own payment/cancellation schedule and way it handles correspondence. We will keep track of your payment schedule, contracts and vendor contact information in your client portal.
How do vendor contracts and payments work?
When is the mock-up and final walk-through?
This really depends on when, and at what stage in the planning, you hire us and when your event date is. We prefer to do an initial walk-through before we begin the design process, then arrange the mock-up 3-9 months prior to your event date, depending on our hire date. Your final walk-through varies based on the specific logistics of your event, but typically is 4-6 weeks before the big day.
Wow! This is a loaded question! What don't we do? But, really, our team is the first to arrive and last to leave. We make sure every single detail and element we've spent months (and sometimes years) planning; happens the way we've discussed and planned for. In addition, we're directing all of the vendors and suppliers, managing the decor setup and breakdown, organizing the catering and bar logistics and making sure the ceremony and timeline run smoothly—all while making sure you're calm, cool and collected to walk down the aisle to the love of your life. It's not always easy, and sometimes things happen that can be somewhat stressful, but we've years and years of experience and truly love what we do. To see the smile on your face, at the end of our 16 hour day, makes every single moment worth it.